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Learn more about your Calgary chapter

ARMA Calgary Chapter Leadership

(Elected and Appointed Positions)

Year 2018-2019

Click on each position title to see the job description

President - click to view

1. Preside at all meetings of the Board of Directors and of the members.
2. Appoint the chairmen of all standing committees with the approval of the Board of Directors.
3. Appoint all Special Committees.
4. Be an ex-officio member of all committees except the Nominating Committee.
5. Other assigned duties.

Vice President - click to view

1. Be an aide to the President.
2. Perform the duties of President in the absence of that officer and in the case of permanent disability or resignation of that officer, shall succeed to that office for the unexpired portion of the term.
3. Organize and be responsible for Strategic Planning.
4. Other assigned duties as required.

Past President - click to view

1. Assist the President in the running of the Chapter by providing advice on executive matters related to policies, decisions, procedures, long-range goals and directions so as to ensure continuity.
2. Chair the annual Awards and Nomination Committees.

Secretary - click to view

1. Record the minutes of all meetings of the Board of Directors and the membership and send a copy of the minutes to the President within 10 days following the meeting.
2. Preserve all books and papers belonging to the Chapter.
3. Conduct the official correspondence of the Chapter.
4. Other assigned duties as required.

Treasurer - click to view

1. Have custody of all of the funds of the Chapter, which shall be deposited in a federally insured institution.
2. Keep a full and accurate account of receipts and expenditures.
3. In accordance with the budget adopted by the Chapter, make disbursements as authorized.
4. Present a report at all meetings of the Board of Directors and Membership.
5. Prepare an annual report, which shall be submitted along with the financial records to the Auditing Committee. The Committee, when satisfied that the Treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report.
6. Submit reports as required by government and ARMA International.
7. Submit quarterly GST returns.
8. Submit Annual Returns and an approved Financial Annual Report to the Societies Commission (Alberta Registries) including an audited statement.
9. Complete and submit Federal Tax returns.

Director: Programs & Education - click to view

  1. Acts as the Chairperson of Chapter’s Programs Committee which is responsible for the monthly Information Sessions and Luncheon programmes.
  2. Establishes a detailed work plan to ensure the timely acquisition of material and expert resource personnel to ensure successful monthly programmes.
  3. Works closely with the PR & Marketing Director to advertise the monthly programmes.
  4. Establishes the necessary sub-committees to plan, manage and implement the various aspects of the monthly programmes.
  5. Establishes and maintains a good working relationship with the Chapter’s venue for the monthly programmes.
  6. Maintains a good working relationship with the outsourcing company responsible for registrations.
  7. Coordinates all logistical arrangements for appropriate accommodation and audio-visual equipment for the monthly programmes.
  8. Provides monthly programme information to the Newsletter Editor for inclusion in the newsletter.
  9. Drafts a budget for the monthly program for submission to the Board of Directors.
  10. Attends all Chapter and Board of Director meetings.
  11. All Board members are responsible for maintaining the values of the Chapter and of ARMA International.

Director: Membership - click to view

  1. Develops and implements an ongoing recruitment program to ensure membership renewal and to increase membership of the Chapter.
  2. Acknowledges new members with details of the Chapter’s activities and provide them with the benefits of membership.
  3. Maintains and distributes (as required) a current roster of Chapter members in good standing.
  4. Liaises with Association headquarters to resolve discrepancies in membership information.
  5. Supports membership renewals.
  6. Coordinates the Award of Chapter Tenure Pins and other methods of acknowledging Chapter membership.
  7. Drafts a budget for submission to the Board of Directors.
  8. Attends all Chapter and Board of Director meetings.
  9. All Board members are responsible for maintaining the values of the Chapter and of ARMA International.

Public Relations / Marketing - click to view

  1. Plans and implements effective public relations campaigns to advertise monthly programmes (Information Sessions and Luncheons), seminars, educational offerings, networking, and social events, and any special events that are suggested in the course of the year.
  2. Develops and maintains effective professional networks within the membership to facilitate gathering and disseminating pertinent information, identified resources, and sponsors, and promotes Chapter interests.
  3. Take possession of the Chapter’s booth and public relations materials for the deployment of the booth at Chapter and other events.
  4. Works closely with the Newsletter Editor to ensure the Chapter’s public relations and marketing are captured in the Newsletter.
  5. Investigates and implements alternative means of advertising Chapter activities; actively seeks advertisement for the Chapter’s Newsletter.
  6. Arranges for printing, packaging, and distribution of Chapter programme brochures, seminar brochures, and other information flyers at all events organized by the Board.
  7. Drafts a budget for submission to the Board of Directors.
  8. Attend all Chapter and Board of Director meetings.
  9. All Board members are responsible for maintaining the values of the Chapter and ARMA International. 

CRM Liaison - click to view

  1. Promotes the CRM designation, and the advantages of achieving the CRM designation, within the Chapter membership.
  2. Encourages and supports candidates to apply for the CRM and to maintain CRM designation.
  3. Organizes meetings and study groups with candidates to assist them in gathering relevant resources and study materials.
  4. Liaises with the Education Director on upcoming education seminars and workshops to ascertain if  CRM maintenance credits can be achieved.
  5. Liaises with the Programme Director and/or the Education Director to ensure the CRM designation is imparted to the membership.
  6. Provides current  ICRM information for the Chapter website.
  7. Submits a monthly article for the Chapter Newsletter.
  8. Acknowledges candidates who have achieved the CRM designation.
  9. Drafts a budget for the Board of Directors.
  10. Attends all Chapter and Board of Director meetings.
  11. All Board members are responsible for maintaining the values of the Chapter and ARMA International.

Registration Coordinator - click to view

Information to come…

ARMA serves to

  • Promote and advance Records and Information Management as a discipline and as a profession
  • Organize and promote programs of research, education, training and networking in Records and Information Management
  • Develop and advance ethical, professional standards and competencies in Records and Information Management including certification through the Institute of Certified Records Managers (ICRM)

Visit ARMA International

Visit ARMA Canada

FAQ’s

Do I have to be a member to attend seminars and other ARMA activities?
No. However, there is a reduced rate for all ARMA activities if you are a current member.
How do I join ARMA?
Please refer to our “Membership” page.
Is there a student discount on memberships?

Yes, ARMA offers full membership to full-time students for $25 USD. As a student member, you can join the Calgary chapter free of charge. Please refer to our “Membership” page for instructions on how to join.

How do I get information on Records Management education opportunities in the Calgary Area?

Visit our “Education” and “Events” page. There you will find details about ARMA-sponsored information sessions, seminars, and conferences as well as records management related offerings at Alberta post-secondary institutions. Follow Us on Linkedin and Facebook to stay informed about upcoming events.

How do I post a position on the Calgary Chapter web site? How much does it cost?
The job posting service is free! To post a position, click JobLink, scroll to “Submit a Posting” and fill out the form.
Is ARMA affiliated with any other organizations?
Yes. ARMA coordinates activities wherever possible with other information management organizations such as the Association of Canadian Archivists and Canadian Library Association.

Annual Reports

View our Board of Directors & Committee Reports.