Records Management Specialist

Location:

Sudbury & District Health Unit

Duties:

The Sudbury & District Health Unit (SDHU) is seeking applications for the position of Records Management Specialist. The SDHU has already conducted an evaluation of its current records management practices. A records management master work plan, policies and procedures, file classification scheme and retention schedule have also been developed. As a member of the Corporate Services Division, you will lead the implementation of an organization-wide paper and electronic records management system. You have the requisite education and experience as well as demonstrated knowledge and leadership skills in project management, business functions, records and information management practices, risk management, communications and marketing, and information technology. Responsibilities: Develops, plans, implements, coordinates, and administers an effective organization-wide paper and electronic records management system in accordance with established policies, standards, best practices, and legislative requirements; Provides group leadership to the Records Management Committee by coordinating and scheduling work assignments, setting priorities and objectives, and performing quality checks to ensure that standards are being met; Oversees the records management project work plan, resources, timelines, and budget and prepares project updates and reports for appropriate management and stakeholders; Works collaboratively with Information Technology staff throughout the research, analysis, acquisition, implementation, and operational phases of the project; Liaises with external agencies, vendors, and internal stakeholders; Develops and implements resources for the orientation and training of staff to support the deployment of the records management system throughout the organization; Assists with implementing, managing, and testing the records management component of the business continuity plan to protect the organization’s vital records and information assets; and Develops an ongoing records maintenance and sustainability plan.

Salary:

Currently under review

Qualifications:

Requirements: Degree/diploma in records and information management or related field; Certified Records Manager (CRM) designation is preferred; Minimum of five (5) years of progressively responsible work experience with stakeholders to identify records and information management requirements and solutions; An equivalent combination of training and experience may be considered; Comprehensive knowledge and understanding of records and information management functions including experience in implementing records management systems; Demonstrated knowledge and leadership skills in project management, business functions, records and information management methods and practices, risk management, communications and marketing, and information technology; Solid technical knowledge and functional understanding of and experience in implementing records management and/or document management software; Experience using 2007 MS Office Suite and working understanding of databases, email systems, and network file servers; Strong strategic thinking, problem solving, and analytical skills; Excellent verbal and written communication skills, particularly with respect to explaining technical information to all levels of employees; Ability to work independently as well as collaboratively in a multidisciplinary team environment. Resumés will be accepted until September 2, 2009, and should be sent in confidence to: Ms. Louise Mitchell, Administrative Assistant, Corporate Services Division Sudbury & District Health Unit 1300 Paris Street, Sudbury, ON P3E 3A3 Email: resume@sdhu.com (Microsoft Word format only) Tel: (705) 522-9200, ext. 430 Fax: (705) 522-5182 Please include the title of the position in the subject line. We thank all applicants for their interest; however, we will contact only those applicants selected for an interview. The Sudbury & District Health Unit is an equal opportunity employer. All information is collected solely for the purposes of job selection under the provisions of the Municipal Freedom of Information and Protection of Privacy Act.

Special Instructions:

Closing Date:

September 02, 2009

Company Contact Information

Name: Sudbury & District Health Unit
Attention:
Suite/Street Address: 1300 Paris Street
City/Province: Sudbury Ontario
Postal Code: P3E 3A3

Contact Information

Name: Ms. Louise Mitchell
Email: resume@sdhu.com
Website: http://www.sdhu.com/content/contact/details.asp?job=1230&folder=1&lang=0
Phone: (705) 522-9200, ext. 430
Fax: (705) 522-5182